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2026 Annual General Meeting

Sunday, March 15, 2026 10:00 am to 1:00 pm

NICC (1916A 30th Ave NE, Calgary)


Namaste Members,
This is an official notice that the Annual General Meeting (AGM) of the Gujarati Mandal Calgary (GMofC) will be held as follows:
Date: Sunday, March 15, 2026
Time: 10:00 am onwards
Venue: NICC (New Indo-Canadian Centre) Bay #8 1916A 30th Ave NE Calgary, AB T2E 7B2

The agenda for the Annual General Meeting shall be as follows:

  1. Adopting the agenda.
  2. Adopting the minutes of the last Annual General Meeting.
  3. Nomination for Executive Officers and Board of Directors. Election for the position of President.
  4. Report from the President.
  5. Report from the Vice-President - Events organized in partnership with other organizations.
  6. Report from the Secretary - Updates on Membership.
  7. Treasurer Report:
    • Presentation of audited 2025 Financial Statements.
    • Approval of Financial Statements for the year ended on December 31, 2025.
  8. Appointment of Auditors for the 2026 financial year.
  9. Any other business.
    • Any other topics under this agenda item must be submitted prior to adopting the agenda. No additional items from the floor will be allowed after the agenda is adopted.
  10. Electing Executive Officers and Directors for the year 2026.
  11. Remarks from the incoming President.
  12. Motion to destroy ballots, if elections are conducted.
  13. Motion to adjourn the meeting.

Notes:

  • We have added Item 3 to ease the election process.
  • The financial statements will be made available on our website in the coming days to allow members sufficient time to review them before the AGM.

CALL FOR NOMINATIONS

Nominations are now OPEN for the following positions for the one-year term (April 1, 2026 to March 31, 2027):
EXECUTIVE OFFICERS:

  • President
  • Vice-President
  • Secretary
  • Treasurer

BOARD OF DIRECTORS:

  • Director – Sports and External Cultural Events
  • Director – Cultural Events
  • Director – Religious Events and Education
  • Director – Seniors Activities and Events
  • Director – Communications and Volunteers Mgmt.
  • Director – Technology
  • Director – Women Activities
  • Director – Youth

ROLES & RESPONSIBILITIES

To review the specific roles and responsibilities for each position, click on the link below and select a specific position from the dropdown menu:

NOMINATION GUIDELINES

  • Any GMofC member can nominate a candidate for a position with the candidate's permission.
  • A Seconder is also required and must be a member of GMofC.

How to Nominate a Candidate:

  • Nominator, Nominee and Seconder must be present at the AGM.
  • To Nominate a Candidate, any GMofC member can complete the Official Nomination Form below:
  • The Nominee must complete the Nomination Form before the Sunday, March 8th, 2026.

Before submitting a nomination, please ensure:

  • The candidate has been a GMofC member in good standing for at least six (6) months and has no criminal record.
    • Note: For the position of President, the candidate must have held the GMofC membership for a minimum of 1,065 days.
  • The candidate has reviewed and understands the Roles and Responsibilities of the specific position.
  • The candidate is fully committed to fulfilling the duties and requirements of the role and is willing to serve, if elected.
  • The candidate acknowledges that the term of office will commence on April 1, 2026 and conclude on March 31, 2027.

NOMINATION COMMITTEE

Nomination committee members will review the nomination forms and may contact the nominator, nominee or a seconder to verify the information.
Following are the Nomination committee members appointed by the Executive Committee:

  • Parul Patel: (403) 542-2159
  • Sunjiv Raval: (403) 471-0321
  • Mahendra Thanki: (403) 589-9005

Email: nomination@gmofc.org

SUB-COMMITTEES FOR THE ELECTED POSITIONS

To provide support for each elected position (Executives & Directors), the respective sub-committees of 1 or 2 members will be formed.

How to Join a Sub-Committee:

  • Attend the AGM: If you are interested in joining a sub-committee, please attend the AGM and submit your name, indicating which position you would like to support.
  • Email Submission: If you cannot attend the AGM, please send an email to executives@gmofc.org with the following information:
    • Your name
    • Email address
    • Telephone number
    • The position you wish to support as a Sub-Committee member.